Board of Mayor and Aldermen

April 18th, 2024

The meeting was called to order. All members of the board were in attendance. There were roughly 10 citizens at the meeting. The agenda was adopted and the minutes from the previous month approved. There was no one signed up to speak for public comment, and no one signed up for the public hearings.

10. Communication from Mayor, Aldermen, City Attorney, and City Administrator Alderman Jana Spicer spoke and thanked everyone who attended the budget retreat. She wanted to mention the amount of work both Mr. Herman, city administrator, and his assistant, Derek Watson have put in.

Reports were acknowledged.

12. Consideration of the Following Resolutions:

a. Resolution 24-02: Whereas, T.C.A. 6-51-102 requires that a plan of service be adopted by the governing body of the City prior to passage of a resolution annexing any area. Herman spoke to this item. When a property is to be annexed into the city, a resolution adopting a plan of service needs to be voted on during the second reading. This is that resolution. Since the property is on Hwy 76, the state is responsible for the road in front of this property. This covers fire and police. Alderman Sam Matthews asked if this joined another C-2 property. The answer is yes. Approved

b. Resolution 24-03: A resolution to annex certain territories and incorporate same within the corporate boundaries of the City of White House, Tennessee. Second Reading This item was discussed last month. Can be found here. Approved

13. Consideration of the Following Ordinances:

a. Ordinance 24-03: An ordinance to amend the Zoning Map from Robertson County Agricultural, AG-2, to General Commercial, C-2, at 7769 Highway 76. Second Reading. See link above. No discussion. Approved.

14. Purchasing: a. None

15. Other Business:

a. To approve or reject a Certificate of Compliance for Publix Tennessee, LLC located at 453 Hwy 76. The Administrative Services Director recommends approval. The state requires a certificate of liquor compliance for stores selling alcohol. Publix is pursing wine sales. Alderman Linda Silver noted a typo on the date in the document. It will be adjusted. Approved

b. To approve or reject subdivision infrastructures and street acceptance for The Parks Phase 3B. The Planning and Codes Director recommends approval. This item has been kicked back to the developer until things are completed. Isaiah Manfredi from public works spoke to this. The developer has repaired all 38 lights that were in need of repair. There are two street lights left that need batteries. They are on order, and Manfredi is comfortable accepting this phase of The Parks. Spicer asked if they had it in writing that the batteries be replaced and that the developer is responsible for it. Matthews asked how long was it before these batteries failed. Manfredi stated that they do not have anything in writing, and that they are waiting on these batteries to come in. They thought that the lights just needed to be reprogrammed, and that was the case for all but two. Alderman Wall asked what the life expectancy was on the batteries. Manfredi answered that they should have 8-10 years. They are $256/battery. Herman added that they are offset by the savings in electricity. The city is looking into them for effiency. Wall add that electricity adds up too. Herman said there are about 700 lights in the city. Manfredi stated that the new developer for The Parks is looking at electric streets lights for phase 5. It is too last for phase four, but the new developer has started a cost analysis. Spicer added that it is the previous developer that is responsible for these lights. Herman said they could accept or deny this, but public works thought this would be done. Spicer asked why the bond was not extended. Manfredi answered that all involved thought that the lights just needed to be reprogrammed and all would be fixed by this meeting. They did not know they would be waiting on batteries. Silver stated that the city should wait. Denied

c. To approve or reject the City of White House Parks Master Plan from Kimley-Horn. The Leisure Services Board approved Kevin Whittaker of the parks department spoke to this. TDEC requires a master plan for parks if the city wants to apply for grants. In the last couple of years, the city has recieved $2.5 million in grants. All steps necessary have been met for the master plan. This plan includes assessments of the current state of the parks and an implementation plan for the future. Mayor Corbitt asked if they needed a new plan for each grant. Whittaker answered that this plan is good for all grant applications for the next 5-10 years. Matthews asked what the split was on the grants. Whittaker answered that it is 50/50. Matthews asked if the money could be used for land purchases. The answer was yes. Matthews also added that Kimley Horn and the staff did a great job on the plan. He wanted to know if the survey asked people if they were citizens, and if not, he would like to see what the break down was. Whitaker said that was not part of the survey so they have no way of knowing. Matthews asked if there were more detailed views of the data. Whitaker said that he has cell sheets with all of the data. Matthews also stated that he reports from other cities that included all comments made by citizens. He wanted to know if that could be added as an adendum. Matthews also asked if the financial plan needed to be added to the master plan. Whittaker said that feasibility studies will need to be done before each of the projects. Spicer said that the leisure services board discussed it. Feasibility studies will need to be done before any of these projects, however this is a tool that will be used as a guide and to secure grants. Silver added that she was pleased with this plan and hates to spend more money on studies. It seems to her from reading this that the number one item for the citizens is an aquatics center.

The people are also interested in gardening and classes. Silver also stated that we have land already and that this survey provided some great information. Herman added that it’s an inventory of the current state of the parks, and it’s a good plan. Corbitt added that the community meeting had a great turn out. The parks department did a great job with it. Approved

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