Board of Mayor and Aldermen
May 16th, 2024
The meeting was called to order by Vice Mayor Jana Spicer. Mayor Corbitt and Alderman Silver were absent. The amended agenda was approved as were the previous month’s minutes. Visitors were welcomed, and a proclamation was made. Cora Fuller is battling childhood cancer. The City of White House has declared her birthday, May 17th, as childhood leukemia awareness day.
Public Comment- Brandon Funk was the only citizen signed up to speak. He stated that at the last leisure board meeting, pickleball was discussed. There are plans for more pickleball courts, but that’s five years out. He is here asking for paint lines to be added to the tennis courts for pickleball. Someone had taped lines, but those did not stay. He passed around photos of what the paint lines look like. The pickleball community in White House is large. While the nets are different for tennis and pickleball, they are just requesting lines, maybe with some grit in the paint, be added to the courts. People can bring their own nets. They aren’t asking for all of the courts to be painted, maybe just half. He is requesting these lines as summer approaches and more people will be out playing pickleball.
One courts has been added to the basketball court at the back of the park
11. Communication from Mayor, Aldermen, City Attorney, and City Administrator- Spicer started with noting that Mayor Corbitt is out for his son’s high school graduation, and congratulated his family. Alderman Mike Wall thanked the public works department for all of their efforts during the massive rain fall over the month. Alderman Sam Matthews reiterated that thanks, and also thanked everyone that put together and attended the Highway 76 traffic meeting. City Administrator Herman also thanked public works and added that there were still several flood calls that came in on the Thursday of this meeting. They have made many corrections over the years, but the city received 10 inches of rain in 24 hours. Most of it drained quickly, but the retaining pond on Calista closest to 31W had to be pumped. The splash pad is the #1 project right now and is on pace to open Memorial Day weekend. There is still one part they are waiting on, but that should be able to be installed on a Wednesday when it is closed, at most it should take 2 days.
Reports were acknowledged
13. Consideration of the FollowingResolutions: a. Resolution 24-05: A resolution to annex certain territories and incorporate same within the corporate boundaries of the City of White House, Tennessee. First Reading.
This property has been discussed at the planning meeting. The owner of this property is asking that it be annexed and zoned C-2. There is currently a house on the property and the owner plans to leave it. The owner of the property in question also owns the property next to this one. There are no known issues allowing this to become commercial, possibly access from 31W, but at this time he has no plans for the property. Sewer is in the road and he would be responsible for connecting the property to the sewer. Approved.
14. Consideration of the Following Ordinances:
a. Ordinance 24-04: An ordinance to amend the Zoning Map from Sumner County Residential, to General Commercial, C-2, at 170 Old Highway 31W. First Reading. This is the same property as above. Approved
b. Ordinance 24-05: An ordinance to de-annex certain territories within the corporate boundaries of the City of White House, Tennessee. First Reading
This property was discussed at the May planning meeting. The city annexed Boyles Road when The Parks was annexed into the city. There is no sewer on Boyles road, and there are no plans for the subdivision to exit on to Boyles Road. The city tried to give the road back to the county, but the county would not take it. This is the only property left in the city limits. None of the houses on Pleasant Grove Road are in the city. This is a seven acre piece of property on Boyles Road. Approved.
15. Purchasing:
a. To approve or reject the purchase of tactical gear in the amount of $43,363.20 from ADS, Inc. off GSA Cooperative Contract# 47QSMA19D08Q1. The Police Chief recommends approval. This is the last purchase being made using the grant money. This is 100% reimbursable with the grant money the city received and budgeted. This purchase is for tactical vests, plates, and helmets to be used in the case of an active shooter. This money is already in the budget for the purchase. Approved.
b. To approve or reject authorizing the City Administrator Gerald Herman to enter into a one-year Interlocal E911 agreement between E911 Emergency Communication District of Robertson County, Robertson County, the City of Springfield, the City of White House, and other cities within Robertson County in the amount of $297,274.00 for furnishing dispatching services for the purpose of emergency dispatch at the E911 facility. The Police Chief recommends approval. This is the annual contract that the city has with E911. It has been a great partnership and is paid quarterly. The fees are based on the number of calls and the population. There has been an increase over the past year. Last year the fee was between $250-$260k, this year it is $297k. Wall asked if it would be cheaper to be on our own. Herman answered that the city did have its own 911, but the state encouraged consolidation. The consolidation saved the city money. Last year the city purchased new radios with the county. It would be too expensive to be on our own. The county looks as the census when evaluating our population. Approved.
c. To approve or reject the sole source purchase of a replacement pump for Copes Cross Lift Station in the amount of $61,323.75 from Wascon Sales and Service. The Wastewater Director recommends approval. The lift at Cope’s Crossing is 14 years old. It houses the two largest pumps. This pump has been fixed twice. The last failure was catastrophic. There were so many parts damaged that even the housing was chewed up. They would need to replace all of the parts in the pump which would cost $46k. A replacement is $61k. CSR has recommended the pump be replaced with the exact same pump. It will come out of next year’s budget. There is $100k in the budget to replace broken pumps. Currently the lift is operating on one pump. This pump will be 16-20 weeks out. Approved
d. To approve or reject the sole source purchase of installing an in-plant lift station in the amount of $46,900 from Southern Sales. The Wastewater Director recommends approval. This is the install and start up costs for the new station. The existing station was build in the 90’s and was undersized. The new station has already been purchased. This is the install cost. This will cover all re-piping, electrical, and any subcontractors involved. This is already in the budget. Approved
16. Other Business:
a. To approve or reject subdivision infrastructures and street acceptance for The Parks Phase 3B. The Planning and Codes Director recommends approval. Everything in The Parks phase 3B is working. All of the street lights have been reprogrammed and the ones that needed to be replaced were replaced. Public works is confident that everything is ready to be accepted. Wall asked if this was going to be an ongoing issue. Isiah Manfredi of public works said that the batteries will need to be recharged and possibly reprogrammed at some point. They have hired someone to teach the public works department how to program the lights. The developer will be giving the city all of the remotes for the lights. The new batteries are lithium ion which can be recharged. The trade off to this is no electric bill. Approved.
If you find these useful, consider a paid subscription