Board of Mayor and Alderman

October 20th, 2022 Meeting

The first seven items were completed in minutes. Item number eight was a service award presented to Ann Manly.

Ann has been at the senior center teaching fitness classes since 2019. She moved here in 2017. She has previously taught dance, yoga, and water aerobics. She choreographs all of the workouts for the senior classes. Ann’s classes include all levels of abilities and she works hard to keep everyone comfortable. Her classes are a safe and fun place for people to make connections. She and her husband Russ have five sons, seven grandchildren, and three cats. She is also a painter. Ann teaches at the senior center four days a week offering a one hour class. Each class has about 30 seniors in it. Ann Manly was recognized for her outstanding service to the community.

There were no public hearings.

10. Communication from Mayor, Aldermen, City Attorney, and City Administrator- Mr. Herman, city administrator, had updates. Deconstruction of the old city building continues. They hope to be done by the end of December. They met with the company in charge of the new build. They will be prepping the splash pad for the new storage building first since that is closed for the season. They will be digging 18 feet down for the new center. The tennis courts are going well. The concrete is done, the fencing is going up, and painting should be completed by the end of October. The city did receive a $1.3 million grant from TDEC. All of the city departments were involved working on this grant. White House is one of the first cities to receive this grand. There will be $1.9 million deposited in the city’s account in the next few weeks. This money will show up over three deposits. In total the city has acquired $5.65 million in grants and donations from developers toward the $7.5 million needs for the water improvements in White House.

13. Consideration of the Following Ordinances: a. Ordinance 22-14: An ordinance the Municipal Code Title 2, Chapter 2 Library Board, Section 2-210 Schedule of fines, services, and damages. First Reading.

The library supervisor was at the meeting discussing this item. Hotspots are not being turned in. The staff is having to take time to call patrons and then T-Mobile if necessary to have the un-returned hotspot disconnected. These are free hotspots that can be checked out for two weeks at a time and can even be renewed. When the hotspot is disconnected, sometimes the patron will return it. Currently there are a handful not being returned. These hotspots are helpful to those that still live in rural areas where it is not easy to get internet. The library doubled the number of hotspots during Covid so that students would have access to internet. The question was raised if $10 was enough of a deterrent. The supervisor stated that $10 would be sufficient for now since there are also overdue fees that accumulate and there is a disconnection fee. The hotspots cost upward of $100 to replace. This item was Approved.

14. Purchasing: a. To approve or reject the purchase of a 2023 Ford F-250 truck in the amount of $46,423 from Lonnie Cobb Ford on the Statewide Contract #209/75347. The Fire Chief recommends approval. This truck is to replace the current truck of the fire detective. The current truck is almost 10 years old and is too small for his purposes. If they can get a PO by November 9th, they can at least get the truck ordered. This truck is $1400 over the original budget. However, the fire department had another project come in under budget and will be moving that $1400 over to the truck. Approved

b. To approve or reject an agreement with CSR Engineering for Engineering Services in the total amount of $222,900 for the TDOT PIN# 132415.00 Pedestrian Safety Improvements at US31W and SR258 project. The final approval for the agreement will be contingent on TDOT’s approval. The City Administrator recommends approval. This project is based on a grant from the transportation policy board. The city is moving forward with it. They will be installing sidewalks on 31W. The sidewalk system will include areas of the trailhead, Bargain Hunt, and The Dollar General. This will also include cross walks and a GridSmart camera system at that intersection. There is $75k in the budget for this year. The government breaks the project into four phases. The first phase is the environmental study, that takes about 9 months. There is $25k for that. Approved

c. To approve or reject City Administrator Gerald Herman to sign an extension for the solid waste collection services agreement with GFL Environmental until June 30, 2023. The Public Services Director recommends approval. This is an extension of the contract with GFL until the bidding opens in the spring. GFL has been with the city for 10 years. Andy Cieslak, public works, would like to see a smooth transition in the spring to a new or continued service. If the contract extends, there should not be disruption in service. Currently recycling has become an issue with GFL. There have also been citizen complaints and issues with their trucks breaking down. Approved

15. OtherBusiness: a. To approve or reject City Administrator Gerald Herman to enter into an Interlocal Agreement for the Employment of a Public Management Fellow between The University of Tennessee through its Municipal Technical Advisory Service (MTAS) and the following State of Tennessee municipalities: Brentwood, Goodlettsville, Springfield, and White House. This item had come up before and had been deferred until there were language changes in the contract. Everything has been updated. White House is second in line for an intern. The city will be utilizing the intern to update zoning code organization. Approved

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